How Implementing AI and Automation Simplifies Enterprise Workflow
Running a technology-oriented organization comes with a slew of unique challenges, but the previous year has taught us that new, even more intricate issues can arise in the middle of a crisis – and it’s during such situations that we begin to value tech solutions more than ever before. Even before the pandemic, companies (especially in the IT world) have relied on AI-driven solutions and business-wide automation to simplify processes, enhance employee productivity, and eliminate numerous issues. Now that we’ve had the chance to see tech at work during a global crisis, more businesses are rushing to leverage AI and automation to benefit from the same perks.
To be more specific, enterprise-level workflows can truly become more streamlined and simplified thanks to these two interlinked ideas. While AI does indeed exist independent of automation, many solutions that enable automated tasks are using AI at their core. Whichever options you choose, both can help your organization thrive and your workflow improve on various levels.
Boosting customer-facing interactions
Just like small businesses use tech to boost growth, enterprise-level organizations need both AI and automation to achieve numerous goals while saving precious time for their employees. For instance, personalization is a growing trend in all industries, and AI enables companies to tailor personalized experiences, from customer-specific landing pages and content creation, all the way to entire email campaigns.
Then again, many companies use chatbots to automate customer service and provide immediate assistance to their customers on social media as well as websites. This helps filter less demanding customer support tasks to be handled by automated, AI-driven chatbots, while your customer support agents tackle the more intricate customer queries.
Schedule automation for fair workload distribution
Among many perks of implementing these two tech-driven solutions, companies are resorting to automation in their day-to-day time management, too, in order to ensure fair and transparent workload distribution. When assigning shifts and tasks, dedicated time and attendance solutions can help track workload distribution, project progress, and overall productivity.
As you can automate notifications, alerts, and get an overview of your entire organization’s time management capabilities, you can improve the performance of individuals and entire teams. It becomes easier to spot overworked staff, bottlenecks in projects, and opportunities to boost productivity for your entire organization.
AI-enabled research and analytics
The forecasting power of AI tools allows them to have a better idea of where your projects are going and how each individual task or project can impact your entire business. These tools have the ability to analyze vast amounts of information in a much shorter timeframe than it would take anyone among your employees.
That alone saves time and energy, prevents human error, and allows you to receive relevant updates from your AI software to understand where your projects are going. This in turn helps refine the process of setting goals, improving your chances to reach them and adapt as your projects unravel, giving your business more agility and flexibility, as well.
Reducing bias and human error
A simple example such as filling out Excel sheets manually with swarms of data allows you to imagine a scenario where a single mistake can lead to major financial loss, false forecasts, and miscalculations of colossal proportions. Not to mention that people have a tendency to neglect and emphasize specific bits of information they find relevant, while unbiased AI will filter information by industry-relevant trends and pure data.
For example, your marketing analytics and reporting can become much more unbiased when you allow dedicated software solutions to derive all data from your online platforms, filter it, and deliver actionable reports without bias or human error involved.
Elevating security and business compliance
Everything we do today is almost inextricably linked to the online world, one way or another. No matter what kind of business you’re running, you’re using everything from your own website, social media, to email correspondence and PM tools to exchange information. That alone means that you need advanced security protocols and the latest cybersecurity precautions to keep your employees, customer, and corporate data safe.
Thanks to AI and built-in software protocols, companies can now ensure legal compliance when it comes to data privacy and protection, but also preserve their reputation thanks to these security measures. AI has so far been extremely helpful in spotting potential cyberthreats, preventing intrusions, and ensuring network security.
Reducing menial work for employees
Automation through AI and even simple software solutions such as social media scheduling or email automation helps cut low-value tasks your teams would otherwise need to handle daily. By saving their time, you also allow them to focus on core business processes that require their expertise, increasing employee satisfaction and engagement, and overall business productivity.
Your workflow will greatly benefit from your ability to automate tasks and leverage AI-based tools for everyday usage, but even more so, your business should incorporate AI in your future-oriented endeavors. As you know, enterprise-level workflows are based on more than just temporary projects and resources. You need to think and plan months in advance, recognize emerging trends in your industry, and spot tech innovations that will further help you improve your workflows.
This is where AI can help you make smarter predictions for your industry and your business. Thanks to machine learning, AI tools, and advanced data analytics, you can now make short term and long-term plans that will make your workflows much more successful for the long haul.
Your organization primarily depends on your most vital resource: your people. How you equip those people and what tools you use will greatly impact the potential of your business to thrive and evolve over time. To that end, make sure that you leverage AI and automation in your workflow in order to make your employees’ lives easier, their jobs more engaging, and your processes smoother and easier to improve.
March 18, 2021